create form letter emails in Outlook
As a network admin, sometimes you need to let a group of people know a resource is currently down, or is scheduled to be down for a period of time. Maybe, you have to send a standard response to a question you get repeatedly. There’s an easy way to create a standardized email in Outlook so you don’t have to type it or cut and paste it each time. Rather than using stationary, we’re going to use a quicker method of inserting standard replies.
Signatures are normally added at the bottom of an email to denote the sender and leave contact information. What’s not so readily known, is that you can put signatures anywhere in an email.
First, open Outlook and go to Tools then Options
Go to the Mail Format tab and click the Signatures button at the bottom
Click the New button and give your new response a name.
Next, enter the email you have to send out a lot.
click Finish.
Now, when you need to send that form email out to someone simply create a new email, click your mouse in the body of the email where you want your form letter to go and click Insert, Signature and choose the “signature” of your choice.
Create as many of these as you need. They save a lot of time.
